Wideview Public School

P & C Association Inc.

Wideview Road, Berowra Heights, NSW, 2082.

School: Phone: 9456-1655    Fax: 9456-2981

 

Meeting Minutes

Date: 24/9/08, 7:30pm – 8:45pm

Venue: Staff Room

 

Type of meeting:

Parents and Citizens’ Meeting

Chairperson:

Jan Howes

Apologies:

S Mander, D Sheldon, S Littley, T Enever, N Pierce, C Bourke.

Actions

New actions listed at end of meeting minutes.

 

Time

Agenda topics and points discussed

7:30pm

Meeting opened and called to order by chairperson:

·         Welcomed all attendees.

·         Recorded attendance – Present G Silver, D Gladen, K Baxter, A Reynolds, J Howes, G Coates, K Greenhalgh, T McKinnon, S Fitzsimmons and B Arnold.

 

Apologies provided.

Motion “That the apologies be accepted” moved B Arnold

 

Amendments to last minutes.

1.        Nil

 

Action items from previous meeting summarised, as follows:

 

Action ID

Action

Assignee

 

 

 

 

 

 

 

Time

Agenda topics and points discussed

 

 

 

Business arising from previous meeting – Nil.

 

Correspondence in:

·         Fundraising information.

·         Officeworks Card received.

Member to move motion “That the correspondence be received” B Arnold

7:45pm

Reports

 

President’s report:

·         3 Fete meetings attended with minimal attendance from parents. Stalls for 2009 Fete allocated. Class Liaison parents to be requested to “drum up business” for future meetings.

·         Attended WOOSHC meeting & AGM.

·         Arranged new P&C Treasurer and Canteen Treasurer account access with Bendigo Bank.

·         Meeting with C Bourke scheduled for 25/9 to discuss Primary playground equipment.

·         Collected Cake Day money.

·         Checked toilet refurbishment requirements with B Arnold and listed items to be repaired / addressed.

Motion “That the report be adopted” moved B Arnold

 

Principal’s report: 

·       T McKinnon advised that term had been busy with extra activities held i.e. Art Show, Dads Breakfast etc.

·       Games / activity paintings completed on concrete areas in both Infants & Primary.

Motion “That the report be received” moved B Arnold

 

Treasurer’s report:

·         D Gladen provided account balances for those accounts she has details for.

·         D Gladen advised that audits on the accounts for 06/07 & 07/08 are being organised.

·         Invoices received for Mathematics program & Annettes Florist. Mathematics invoice amount below amount set aside by P&C.

·         Insurance & affiliation forms completed and paid.

Motion “That the report be received” moved K Greenhalgh.

 

Canteen report:

Nil

 

 

WOOSHC report: 

·        D Gladen advised that Director will be taking Maternity Leave and that details are being arranged to cover her absence and subsequent return to work.

·        New fees and fee structure introduced with minimal problems. Complaints being dealt with on a case-by-case basis. 

·        D Gladen advised that Accreditation for the centre is coming up.

·        D Gladen advised that a survey would be distributed to the wider school community to gauge interest in providing care during school holidays and on School Development days. S Fitzsimmons suggested that School Development days be used as a test before implementing vacation care if sufficient interest is displayed.

 

Motion “That the report be received” moved B Arnold.

 

Clothing Pool report:

Nil.

 

Fundraising report:

Nil

 

Grounds report:

Nil

09:00

General Business

 

 

 

·         D Gladen inquired about “chess board” being moved due to the proximity to the canteen. T McKinnon & K Baxter advised that area would only be used when canteen is not in operation. Recommended that no action be taken until chess pieces have been purchased and area is in full operation.

·         J Howes advised that a letter had been received outlining portable shelter details and costs. D Gladen advised that she would have details about the supplier for Hornsby District Little Athletics by the end of the week.

·         J Howes raised the issue of “epipens”. T McKinnon & K Baxter gave details of school policy and procedures.

·         B Arnold provided details of toilet refurbishment and items that had been identified. J Howes to liaise with C Bourke on the next step to be taken.

·         G Silver raised the issue of running the monthly meetings. Recommended that all reports should be circulated prior to the meeting and that any issues requiring discussion / action be noted for the next meeting. Only items raised in reports to be included in the agenda. Agendas to be made available prior to the meeting to enable parents to view what is being discussed. Minutes to be placed on school website in a timely manner so parents can see what is being done by P&C. These changes may result in increased participation by parents in assisting the school.

·         D Gladen raised the issue of expanding WOOSHC building with plans to be completed once various options have been considered. S Fitzsimmons suggested that WOOSHC could also look at replacing existing demountable with a new one that better caters for the needs of WOOSHC. This will be investigated as an option.

·         Annual General Meeting to be held Wednesday 15th October 2008.

·         All sub committees to forward an annual report to Sian Mander by Friday 10th October for inclusion in the P&C Annual Report.

 

8:45pm

Close. Date of next meeting – Wednesday 15th  October 2008.

 

New Action Items

Action ID

Action

Assignee